Step 1 — Demand
- Current headcount by team and expected headcount in 12 months
- Average days in office per week per team (hybrid ratio)
- Peak day attendance — plan for this, not the average
- Visitors, interns and contractors per week
Template · Free PDF template
Workspace Planning Template
A planning template that converts headcount, hybrid attendance and meeting patterns into desks, cabins, rooms, support areas and total square feet.
Who this is for
Admin, HR and workplace teams planning a move or expansion
What's inside
Step 2 — Space standards
Benchmarks used across Indian managed offices.
- Open workstation: 40 to 55 sq.ft. carpet per seat
- Manager cabin: 90 to 120 sq.ft.; director cabin: 150 to 200 sq.ft.
- 4-seat discussion room: 90 sq.ft.; 8-seat boardroom: 180 to 220 sq.ft.
- Reception and waiting: 120 to 200 sq.ft.
- Pantry and breakout: 8 to 12 sq.ft. per person
- Add 20% to 30% for circulation, then apply the building loading factor
Step 3 — Room mix rule of thumb
- One phone booth per 15 seats
- One 4-seat huddle room per 25 seats
- One 8 to 12 seat boardroom per 60 seats
- One printer or utility bay per floor
- One parking slot per 8 to 10 seats in tier-2 cities
Step 4 — Decide the model
- Under 20 seats: coworking or dedicated desks
- 20 to 60 seats: managed private suite
- 60 to 200 seats: managed floor with custom branding
- 200+ seats: build-to-suit with a dedicated facility team